The Constitution Document
1.The Association shall be called the British Hip Society (BHS).
2.The object of the Society is to provide a forum for the discussion of research, advances in clinical practice and the results of surgical procedures pertaining to the hip joint.
3.1 Ordinary Membership is open to Surgeons and Scientists who have a special interest in the hip joint as demonstrated by their research and publications in this field or by the presentation of a paper to the Society.
3.2 Honorary Membership may be offered to distinguished surgeons and Scientists who have a special interest in the hip joint. Honorary Members will not be expected to pay the annual membership fee.
3.3 Emeritus Membership may be requested by Ordinary Members after the age of 65 if the member is no longer in clinical practice. This status will be ratified by the Officers of the Society and presented to the Ordinary Membership at the Annual General Meeting for their approval.
3.4 Application for Ordinary Membership Applications should be made in electronic format to the Honorary Secretary. The letter of application should be accompanied by a curriculum vitae. The names and confirmation of support from a proposer and seconder, both of whom are members of the British Hip Society, should be included with the letter. The application will be scrutinised by the Honorary Secretary and membership will be granted only after consideration at a meeting of the Executive of the Society. Successful applicants are required to pay their annual subscription by Standing Order.
3.5 Cessation of Membership will occur:
3.5.1 On receipt of a Member's written resignation or
3.5.2 Failing to pay the annual subscription fee after a reminder has been sent or
3.5.3 Failure to attend the Annual Meeting for at least 3 years without a note of apology for nonattendance.
3.5.4 Only under exceptional circumstances will the Executive permit Membership to continue if these conditions are not met.
4.The Officers of the Society
4.1 The Officers of the Society should be the President, President Elect, the Vice President, the Honorary Secretary, the Honorary Editorial Secretary, the Honorary Treasurer, the Web Master, the Member at Large and the immediate Past President, who shall constitute the Executive Committee.
4.2 The President shall hold office for 1 year. The President shall chair all the meetings of the Society and the meetings of the Executive Committee.
4.3 The President Elect shall hold office for 1 year and succeed the President at the end of the Presidential term of office. The President Elect shall normally Chair the Non ArthroplastyHip Register (NAHR) Subcommittee.
4.4 The Vice President shall be elected for a term of 1 year and succeed the President Elect at the end of the Presidential term of office. The Vice President will normally act as Research lead for the Society.
4.5 The Honorary Secretary shall be elected for a period of three years and may be re-elected.
4.6 The Honorary Editorial Secretary shall be elected for 3 years and may be re-elected.
4.7 The Honorary Treasurer shall be elected for a period of 3 years and may be re-elected.
4.8 The Web Master shall be elected for 3 years and may be re-elected.
4.9 The Member at Large shall be elected for 2 years and normally be under the age of 45 at the time of his or her election. A Member at Large may not be reelected.
4.10 The Past President shall remain as an Officer for one year. The Past President will normally represent the Society on the Beyond ComplianceSupervisory Committee.
4.11 Ballots: The Honorary Secretary will invite nominations for positions on the Executive from the Ordinary Members not less than 20 days before the Annual General Meeting. Nominees shall be proposed by an Ordinary Member and seconded by an Ordinary Member. The nominee must consent for his or her name to go forward.
4.11.1 Nominees for the post of Vice President should include with their application a short statement containing details of past experience and a vision for what they would like to achieve during their time on the Executive, if elected. This statement will be posted on the website prior to the AGM.
4.11.2 A ballot will be held at the AGM if there is more than one nomination for a post.
4.11.3 If there are more than two ordinary members standing in an election to be an officer of the Society then there will usually be two ballots. After the first ballot the two members with the greatest number of votes will contest a final ballot unless:
4.11.4 The sum total of the votes cast for one contender is greater than the total votes cast for all the other contenders.
4.11.5 There is a tie for second place in which case there will be a ballot for 'second place' by all the ordinary members present before the final ballot.
4.11.6 In the event there is only one nomination then the membership shall, in any case, be balloted at the AGM. 75% of the Members present will be required to accept the nomination otherwise a further invitation for nominations will be made to the Membership after the meeting. A postal vote (or secure internet vote) will proceed under the rules set out in sections 4.11.2 - 4.11.5.
5.The Executive Committee has the power to co-opt other members for specific duties from time to time. Such duties include being local host at the Annual General Meeting, a representative to work with the Medical Devices Agency or any other organisation as appropriate. A representative of the NAHR User Group will be invited to contribute to the Executive as an ex-officio member.
An NAHR Subcommittee will consist of a Chairman (normally the President-Elect of the BHS), the Member at Large of the BHS, a patient representative, a statistician and a representative of the NAHR User Group.
6.Meetings of the Society
6.1 The Society will normally meet once a year. The timing and venue of each meeting will be decided by the Executive Committee.
6.2 The programme will be decided by the Executive Committee.
6.3 The Honorary Secretary or the Honorary Editorial Secretary will write to all members requesting papers and submissions for the meetings in good time. They will request a brief abstract of the paper for deliberation by the Executive.
6.4 The length of each presentation will be determined by the Honorary Editorial Secretary.
6.5 Meetings of the Society shall be open to all members. Persons applying for membership will be encouraged to attend the meeting after their application has been discharged.
6.6 Members are welcome to bring guests. Members should notify the Executive through an e-mail to the Hon. Secretary of their request to invite a guest in advance of the meeting. The Executive, through the Hon. Secretary, may veto any request. The Hon. Secretary will keep a record of guests who attend the meeting. At the discretion of the Executive fees will be charged to members and guests at each scientific meeting.
6.7 Representatives of the Healthcare Industry are not permitted to register or attend the Annual Meeting except unless they have been invited to participate in symposia by the Executive. There will be no Commercial exhibits at the AGM.
6.8 There shall be no recording of any part of the meetings of the British Hip Society without the express consent of the Executive.
7.1 An Annual Business Meeting will take place during the Annual General Meeting of the Society.
7.2 At the Annual General Meeting there will be an election of Officers as appropriate and an Annual Report from the Treasurer will be received.
7.3 The President, or in his absence the Vice-President, shall take the chair at all Business Meetings.
7.4 Voting. Every decision at the Annual Business Meeting of members shall require a majority of votes of the Ordinary Members present. In the case of equality in the number of votes cast the President may exercise a second or casting vote.
8.1 There shall be an Annual Subscription, decided at the Business Meeting payable by Standing Order on an annual basis on the 1 October each year succeeding the Annual General Meeting.
8.2 The Treasurer shall present a detailed financial statement including a balance sheet at each Annual General Meeting.
9.Affiliation The British Hip Society is affiliated to the British Orthopaedic Association through the Board of Specialist Societies. Members of the BHS who are not also members of the BOA and choose not to join will be required to pay an increased membership charge to be decided by the Executive each year.
10.Amendments to the Constitution: No change in the rules of the Society will be made except at an Annual General Meeting and after at least 28 days notice has been given to the Ordinary Members and then approved by two thirds majority of the Ordinary Members present at the Annual General Meeting. A quorum for the purpose of amendment of the rules shall be 30% of the Ordinary Membership. If such a quorum is not present at the Annual General Meeting a postal ballot of all Ordinary Members shall be held.
11.(Amended Constitution Approved at the BHS AGM 2011)